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Accounting Specialist

Please see Special Instructions for more details.

  • This position is eligible for overtime and shift differential pay
  • This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.

Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.

Job Vacancy Announcement

Position Information

Position Title Accounting Specialist
Position Type Staff
Department Financial Affairs
FLSA Non-Exempt
Union/Non Union Non Union
Full Time or Part Time Full Time
Grade 10
Salary Range
Hiring Salary Range $47,814 - $52,595 / Annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary Regular
Job Description Summary
Responsible for overseeing all financial operations of the Direct Loan Student Loan Program. This includes disbursing loan proceeds, conducting monthly and year-end reconciliations of loan disbursements, and reporting necessary cash drawdowns. Reviews Title IV funds, ensuring compliance with federal and state regulations, as well as institutional policies, to accurately award student financial aid. Additionally, handles bank reconciliations to the general ledger.
Minimum Qualifications
EDUCATION AND EXPERIENCE
  • One to two years of college credit (30 credit hours are equivalent to one year) in accounting, business management, finance or certification in a related field required
  • Two years of experience working in student accounts/bursar office or student financial aid office required
  • Bachelor’s degree in Accounting, Business Management or Finance preferred
Criteria
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES
  • Responsible for reconciliation of the bank statements (general fund and investment accounts).
  • Manages and reconciles various financial aid accounts, including direct loans and scholarships, is essential for accurate student financial records and compliance with regulations.
  • Reconciles bookstore purchases tracking expenses and ensuring that all transactions are accounted for correctly.
  • Coordinates with financial aid office the transmit funds accurately and timely to student’s record.
  • Prepares and maintains daily, monthly and ad-hoc reports on the direct loan program for management. and audit review.
  • Reviews R2T4’s to ensure compliance with federal guidelines, updates student’s account when necessary.
  • Assists in the year-end audit ensures that all financial records are accurate and complete.

KNOWLEDGE, SKILLS AND ABILITIES
  • Ability to work as a team member in a multi-cultural environment, but capable of working independently with minimal supervision.
  • Proven knowledge with ERP systems is essential; Colleague/Ellucian experience preferred.
  • Proven knowledge in Microsoft Word, Excel and Teams.
  • Excellent time management skills.
  • Detail-oriented with analytical skills; able to multi-tasks and meet deadlines.
  • Knowledge of accounting principles and financial practices and the ability to understand audit and business strategies.
  • Knowledge and understanding of federal and state rules and regulations related to financial aid administration
  • Ability to coordinate and maintain excellent working relationships with other departments, students and college community.
  • Ability to maintain accurate files
Job Requirements
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. While performing Inventory Control activities there is significant walking climbing, stooping, kneeling, crouching, reaching, standing, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
  • Must be able to lift 50 pounds
  • Ability to communicate effectively in spoken and written standard English.
  • As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
  • A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview
Is Background Check Required? Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus? No
Posting Detail Information

Posting Number PGCC222711/12
Open Date 02/18/2025
Close Date
Open Until Filled Yes
Background Check Statement
Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
  • This position is eligible for overtime and shift differential pay
  • This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.


Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least one to two years of college credit (30 credit hours are equivalent to one year) in accounting, business management, finance or certification in a related field?
    • Yes
    • No
  2. * Do you have two years of experience working in student accounts/bursar office or student financial aid office?
    • Yes
    • No
  3. * Do you now or in the future require visa sponsorship to continue working in the United States? As required by the 1986 Immigration Act, candidates must present acceptable documentation showing that they are a U.S. Citizen or a resident authorized to work in the U.S.
    • Yes
    • No
  4. * How did you hear about this employment opportunity?
    • HERC
    • HigherEd Jobs
    • Hispanic Outlook
    • Indeed
    • Personal Referral
    • PGCC Website
    • Social Media (LinkedIn, Twitter, Facebook)
    • The Chronicle of Higher Ed
    • The Washington Post
    • Other: Please indicate below
    • Educause
  5. How did you hear about this employment opportunity? If you selected "Other" please indicate source:

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other