Administrative Associate (UTC)

Job Vacancy Announcement

Position Information

Position Title Administrative Associate (UTC)
Position Type
Department EXTENSION AND DEGREE CENTERS
FLSA Non-Exempt
Union/Non Union Union
Full Time or Part Time Full Time
Grade 8
Salary Range
Hiring Salary Range $40,619-$44,681/Annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary Regular
Job Description Summary
Under supervision, performs advanced administrative duties to support department management in facilitating the delivery of programs and services to the community. The incumbent handles a wide range of tasks related to the department’s administrative functions, managing assignments that do not require direct attention from management. The role focuses primarily on administrative responsibilities, with a lesser emphasis on general clerical or secretarial support.
Minimum Qualifications
EDUCATION AND EXPERIENCE
  • High school diploma, GED or equivalent required.
  • Four years of related experience or equivalent coursework/certification and/or specialized training required.
  • Bilingual in English and Spanish required.
  • Associates degree preferred.
Criteria
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES
  • Coordinates the administrative and clerical functions of the department, including managing workflow, setting priorities, and maintaining filing and record-keeping systems.
  • Receives and responds to complaints, concerns, and inquiries by disseminating information of both a routine and confidential nature requiring discretionary judgment and thorough knowledge of departmental policies, procedures, activities, or referring the matters to appropriate party for resolution and conducting follow-up to ensure satisfactory results.
  • Prepares complex forms, listings, informational and statistical reports, documents, etc. by determining required data, gathering, receiving and compiling data from multiple sources, verifying accuracy and formatting data appropriately.
  • Assists in preparing and monitoring the department’s budget by compiling budgetary information from divisions or work units, drafting budget, entering information into proper account and generating reports for supervisor’s review.
  • Prepares purchase requisitioning submitted by department staff and forwards them for supervisor’s signature.
  • Participates in a variety of committees to discuss issues of mutual concern and/or to represent department management. Records meeting notes, documents agreements and plans made by the supervisor, and coordinates implementation with appropriate personnel.
  • Tracks and monitors office supply inventory and arranges for replenishment of items as necessary.
  • Performs general clerical and administrative support functions, including composing and typing letters, forms, memoranda, and reports from brief notes, recordings, or records; transcribing and/or taking minutes of routine meetings; copying materials; maintaining filing systems; and sorting and distributing mail.
  • Performs related work as required.


KNOWLEDGE, SKILLS AND ABILITIES
  • Considerable knowledge of office equipment and machines, including personal computers.
  • Proficient in Microsoft Windows and Microsoft Office applications, including Word, Access, Excel, and PowerPoint.
  • Considerable knowledge of correct English usage and office practices.
  • Ability to maintain complex office records and to prepare reports from such records
  • Ability to exercise independent judgment in accordance with established policies and procedures.
  • Strong oral and written communications skills
  • Basic supervisory skills
  • Ability to interact effectively with public
  • Ability to deal tactfully and courteously with the public and with coworkers.
Job Requirements
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS
  • Must be able to work Monday thru Friday, 8:30 a.m. – 4:30 p.m.
  • Ability to communicate effectively in spoken and written standard English.
  • As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
  • A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Is Background Check Required? Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus? No
Posting Detail Information

Posting Number PGCC226911/12
Open Date 07/02/2025
Close Date
Open Until Filled Yes
Background Check Statement
Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.

Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School diploma, GED, or equivalent?
    • Yes
    • No
  2. * Do you have four years of related experience or equivalent coursework/certification and/or specialized training?
    • Yes
    • No
  3. * Are you fluent in both English and Spanish?
    • Yes
    • No
  4. * Do you now or in the future require visa sponsorship to continue working in the United States? As required by the 1986 Immigration Act, candidates must present acceptable documentation showing that they are a U.S. Citizen or a resident authorized to work in the U.S.
    • Yes
    • No
  5. * How did you hear about this employment opportunity?
    • HERC
    • HigherEd Jobs
    • Hispanic Outlook
    • Indeed
    • Personal Referral
    • PGCC Website
    • Social Media (LinkedIn, Twitter, Facebook)
    • The Chronicle of Higher Ed
    • The Washington Post
    • Other: Please indicate below
    • Educause
  6. How did you hear about this employment opportunity? If you selected "Other" please indicate source:

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter