Skip to Main Content

Administrative Specialist, Humanities

Please see Special Instructions for more details.

  • This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.
  • This position is eligible for overtime and shift differential pay

Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.

Job Vacancy Announcement

Position Information

Position Title Administrative Specialist, Humanities
Position Type Staff
Department HUMANITIES, EGL, AND SOCL SCI
FLSA Non-Exempt
Union/Non Union Non Union
Full Time or Part Time Full Time
Grade 8
Salary Range
Hiring Salary Range $40,619-$44,681/Annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary Regular
Job Description Summary
The Administrative Specialist plays a crucial role in providing administrative support and ensuring the smooth operation of the Humanities Department. Under the supervision of the Chair of Humanities, the Administrative Specialist performs advanced-level administrative/clerical activities to support the Humanities Department. This position involves a wide range of responsibilities, including managing day-to-day office tasks, coordinating administrative operations, and coordinating the front office of the Humanities Department with their administrative needs.
Minimum Qualifications
EDUCATION AND EXPERIENCE
  • High School Diploma, GED, or equivalent required
  • Four or more years of progressively responsible administrative support experience including budget preparation, information dissemination, record-keeping, and extensive interaction with the general public.
Criteria
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES
  • Oversee reception duties, including greeting visitors, answering phone calls, and managing incoming/outgoing mail
  • Manages and performs the department’s administrative and clerical functions, including determining proper workflow priorities, and establishing and maintaining electronic filing and record-keeping systems with minimal supervision.
  • Assist in disseminating information both professionally and expediently to all Humanities staff and faculty, including work study students.
  • Maintain and organize office supplies, equipment, and facilities.
  • Perform data analysis and generate reports as needed.
  • Facilitates reimbursement process for faculty and staff.
  • Prepares a variety of forms, listings, informational and statistical reports by determining data requirements, gathering and compiling information from multiple sources, verifying accuracy, and formatting data appropriately.
  • Assist in preparing and monitoring the departmental budget by compiling budgetary information from academic areas and the Humanities, English, Social Science (HESS) division drafting the budget, entering information into accounts, and generating reports for the supervisor’s review. Prepares purchase requisitions received from department staff and submits for supervisor’s signature.
  • Drafts correspondences, reports, and presentations.
  • Coordinates with the Center for Performing Arts (CPA) Operations Building Tours for Humanities Academic Programs.
  • Coordinates and schedules appointments, meetings, and conference rooms. Takes minutes of routine meetings; photocopies materials; maintains electronic filing system; sorts and distributes mail
  • Assist with planning office events and celebrations, humanities classroom activities, and programs
  • Ensures proper documentation, version control, and archiving of files.
  • Assists academic coordinators with new equipment purchases for academic areas of the CPA.
  • Tracks and monitors office supply inventory and arrange for replenishment of items as necessary.
  • Maintains office supplies and all office equipment, troubleshooting office equipment problems, and notifies appropriate service personnel regarding repairs or replacements.
  • Maintains humanities academic calendars and schedules.
  • Performs all timekeeping /payroll functions for humanities assistants, academic tutors, draped and undraped models, etc.
  • Performs other duties as required to support the mission and function of the unit.

KNOWLEDGE, SKILLS, AND ABILITIES
  • Proven experience in an administrative role, preferably in a fast-paced environment.
  • Ability to maintain complex office records and to prepare reports from such records
  • Strong problem-solving and decision-making abilities.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Proficiency in using office software, including word processing, electronic files, spreadsheet, and presentation applications.
  • Ability to work independently as well as collaborate within a team.
  • Ability to deal tactfully and courteously with the public and with fellow employees
  • Knowledge of building operations
  • Knowledge of academics
Job Requirements
PHYSICAL REQUIREMENTS
Must have the use of sensory skills to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office-related equipment, such as but not limited to a personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, or repetitive motions.

OTHER REQUIREMENTS
  • Ability to communicate effectively in spoken and written standard English.
  • As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
  • A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.


ACCOMMODATIONS
To perform this job successfully, an individual must be able to satisfactorily perform each essential job duty. Prince George’s Community College provides reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. Accommodation determinations are made on a case-by-case basis. If reasonable accommodation is needed, please contact the Equity, Culture, and Talent (ECT) department.
Is Background Check Required? Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus? No
Posting Detail Information

Posting Number PGCC232111/12
Open Date 12/15/2025
Close Date
Open Until Filled Yes
Background Check Statement
Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
  • This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.
  • This position is eligible for overtime and shift differential pay


Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School diploma, GED, or equivalent?
    • Yes
    • No
  2. * Do you have four (4) or more years of progressively responsible administrative support experience including budget preparation, information dissemination, record-keeping and extensive interaction with the general public?
    • Yes
    • No
  3. * Do you now or in the future require visa sponsorship to continue working in the United States? As required by the 1986 Immigration Act, candidates must present acceptable documentation showing that they are a U.S. Citizen or a resident authorized to work in the U.S.
    • Yes
    • No
  4. * How did you hear about this employment opportunity?
    • HERC
    • HigherEd Jobs
    • Hispanic Outlook
    • Indeed
    • Personal Referral
    • PGCC Website
    • Social Media (LinkedIn, Twitter, Facebook)
    • The Chronicle of Higher Ed
    • The Washington Post
    • Other: Please indicate below
    • Educause
  5. How did you hear about this employment opportunity? If you selected "Other" please indicate source:

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents